For a professional football team to succeed, it needs a rhythm of communication to ensure all players are focused, aligned, and are working towards a common goal. Your business should be no different.
Your business can benefit from the same structure.
Meetings don’t need to be boring. Boring meetings are usually run by boring people!
These meetings can be powerful, prompt and to the point when you follow a structure. Below are some points to consider when creating a meeting rhythm so that all of your team are aligned, focusing on the key goals, and helping the business to win.
Annual (1-2 days) Strategy – setting the game plan for the year
Quarterly (1 day) Implementation – clarity on 90 day goals
Monthly (2-4 hrs) Review and Big Issues
Weekly (60-90 mins) Focus and Priorities
Daily (7-12 mins) Synchronise & Align
Above illustrates the optimal meeting rhythm for a growing company. Some companies do annual and quarterly meetings, where they measure progress toward year-end goals or set new goals, yet many miss out on the weekly and daily connection.
meetings should focus on the alignment of your team, review and ensure all your Core Values are alive and discuss the top three priorities of the company.
meetings should focus on gathering your leadership team for 2-4 hours and dealing with one important issue that is impacting the organisation.
meetings should focus on improving what you do and most employees should be in a few of these longer meeting huddles. Include a training segment to improve skills.
Daily meetings (office & site) should focus on where we are today and every employee should be in one of these meeting huddles daily – keep it to teams/departments/location. Daily Huddles act as an early warning system – particularly if a team is ‘stuck’ with a particular challenge.
Implementing a rhythm of effective communication takes time, especially if this concept is new to your business. However, adapting the above to your business, committing to a plan and learning how to run effective meetings could just transform your business!
For assistance in creating a more cohesive team environment and efficiency in your workplace, contact PROTRADE United today.
Use a powerful diagnostic business tool, to understand the current reality
Uncover the obstacles that may be holding you back from more profits, time and freedom
Craft a realistic action plan to produce results in the next 6-12 months
Gain recommendations specifically designed for trades and construction businesses operating in Australia & New Zealand